CAPTURING AN EXPENSE INVOICE IN PROPWOR

PropWorx does not have an invoice capturing functionality where you can capture line items in one go on an input form.

When capturing an expense invoice the expense or asset account (accounting file) as well as the VAT account (accounting file) needs to be debited and the Payables (Accounts Payable) account/file needs to be credited.

This is achieved through a Business Journal.

So, in PropWorx there will be a Debit Journal and a Credit Journal side by side on the page that will open up when you select BUSINESS JOURNALS on the menu

Select the date of the document you are capturing.

For the Credit Journal select the file Accounts Payable (or Creditors).

In the description enter the name of the Vendor (AKA Supplier) This makes it easier to recognize later on in reports. As a reference use the invoice number. NB: Leave the VAT field on No VAT.

For the Debit Journal select the expense (or asset) file where you want this amount to go. The reference is the same as in the Credit Journal AND you select relevant VAT option (i.e. inclusive or exclusive).

Once you have done this you click the two ADD buttons and the two transactions line will be found below the blue menu ribbon. TAKE NOTE:

The Remaining Amount must equal 0 otherwise you will not be able to process the journal. You can enter multiple debit journals as long as the Remaining Amount = 0

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